Throughout these pages the words “class” and “workshop” will be used interchangeably.
We aim to provide a first-class service to all clients and we do our best to plan as much as we can in advance. However, the locations that we visit are often unpredictable in nature and we ask clients to understand that circumstances can change, transport and accommodation arrangements can vary from those advertised and we may need to adapt or amend the workshop itinerary at short notice in order to take prevailing conditions into account. You will need to provide the following:
- $1,000 Deposit payment when booking your place
- A copy of your passport, valid for 6 months beyond the workshop end date
- A copy of a valid visa before the tour commences
- Details of your Emergency Contact
- Your balance payment, no later than 90 days before the workshop start date
- A signed copy of the Photo Workshop Liability Release (found of the next tab)
You warrant that the information provided by you at the time of registration and in subsequent correspondence is true, accurate, current and complete in all regards.
Deposit and Payment Schedule
Your place on the photo tour will be confirmed as soon as your deposit payment has been received and cleared. A deposit is considered to be $1,000 or more of the total advertised workshop cost. Your balance payment must be paid and cleared no later than 90 days before the advertised workshop start date. Payment may be paid via PayPal (an invoice will be provided) or into our US bank account (details provided upon request). Clients should ensure that any bank transfer fees are paid at source. We reserve the right to pass bank transfer charges back to the client, where applicable. The tour cost includes all in-country transport as per the tour itinerary, accommodation, meals (as published), tuition and advice from the workshop leader. The workshop cost does not include your international air fare or return transport to the workshop start location. Nor does it include your personal and incidental expenses such as beverages, laundry, souvenirs, communication expenses, tips, extra-curricular entrance fees, and personal items.
Cancellation of your workshop reservation must be made in writing to Matt Brandon. On cancellations more than 120 days prior to departure, all monies are refunded less a $275 administrative fee.
- Less than 120 but at least 90 days prior, total deposit amount ($1,000) is forfeited.
- Less than 90 but at least 75 days prior, 50% of trip price is forfeited.
- Less than 75 days prior to departure, 100% is forfeited.
Additionally, we will pay no re funds if the client leaves the tour once it has commenced. No refunds will be made for accommodation, transport or other services not utilized. We reserve the right to cancel all or a portion of the workshop on account of terrorism, natural disasters, political instability, or any other circumstances beyond our control. In the event of such a cancellation, full or partial refunds will be given at our sole discretion.
Should the workshop be cancelled for any reason, we are not responsible for your incidental expenses including vaccinations, non-refundable flight tickets or other transport, passport, visa applications, gear purchases, etc.
Although we do our best to maintain the itinerary as published, it is sometimes necessary to be flexible and to change the workshop itinerary, when circumstances are beyond our control. We will inform you with as much notice as possible and make our best endeavors to replace any cancelled activity with a similar, substitute activity. The client acknowledges and accepts that changes to the published itinerary may be necessary and that no refunds will be made for any unused facilities or services resulting from changes made to the tour itinerary.
Passports and Visas
The client should ensure that they have a passport valid for at least 6 months beyond the published conclusion date of the photo workshop. You will be asked to provide a copy of your valid passport when making your deposit payment. It is the client’s responsibility to ensure that they have a valid visa for the country or countries being visited. Please be aware that visas often commence from the date of issue. You will be asked to provide a copy of a valid visa or visas prior to the tour start date, unless you are obtaining a visa on arrival. Please check the visa conditions for the country/countries to be visited well in advance.
To allow for any unexpected contingencies, all participants are strongly urged to purchase trip cancellation and interruption insurance.
Travel insurance is highly encouraged for all participants. Your travel insurance should provide cancellation, curtailment and loss of luggage and personal effects. We also recommend that it cover protection against personal accident, medical expenses, emergency repatriation, and personal liability.
We recommend that you take out travel insurance soon after reserving your spot on the workshop. Matt Brandon or staff affiliated with this workshop will not be held responsible losses you en cure due to cancellation, loss of luggage, personal accident, medical expenses, emergency repatriation, and personal liability. It is for this reason we strongly urge you to purchase travelers insurance.
Clients should be in good physical condition. The main physical activities of this class walking city streets with a camera in warm/hot weather. Participants need to be fit and active. We recommend a trip to your local travel clinic or doctor to find out about any necessary vaccinations. Please contact us if you have any questions about the physical demands of the workshop or if you would like to discuss your particular health issues in detail. All conversations are held in the strictest confidence. If you have any allergies or health issues that the workshop leaders should be aware of, please make sure that you provide us with full details before the class start date.
Due to the nature of the varied locations that we visit on photo workshops, it is not always possible for us to guarantee to meet each client’s specific dietary requirements. We will eat our meals in local food outlets and sample the local cuisine. Please bear this in mind when planning to attend the workshop.
Photo workshops/Master classes often take place in locations where it is important to be aware of the prevailing cultural conditions. It is a condition of your participation in the photo workshop that you accept the following policies, designed to ensure that all participants respect and appreciate the culture of the locations we visit.
- The laws of the country or countries we are visiting will be obeyed at all times.
- Recreational drug use and excessive alcohol consumption is prohibited.
- Appropriate clothing will be worn at all times. For example, we may be asked to remove shoes or cover our heads when visiting places of worship.
- No photographs will be taken at locations where it is expressly forbidden or when the workshop leaders expressly request that you do not photograph.
- The workshop leaders will determine how we approach the photographing of locations and of individuals at different locations. You agree to respect the prevailing cultural conditions and to abide by any decisions or requests made by the workshop leaders without question or hesitation.
Our Cultural Policy is designed to ensure that the impact of our trip is kept to a minimum and that visitors who arrive after we have departed are welcomed and treated with the respect and hospitality that we would wish to enjoy.
We expect all workshop participants to adhere to our general approach, which can be best summarized as
“Leave nothing but footprints, take nothing but photographs”.
Completion of an electronic registration form and/or payment of a deposit constitutes full acceptance of these terms and conditions.